Job Description
PRO / Personal Assistant to CEO (UAE-Based)
PS: Please read the FAQs & other instructions/guidelines before applying. If you have already applied, please do not apply again. We are seeking a highly reliable, open-minded, and confident PRO / Personal Assistant to:Represent our company in critical, client-facing situations in the United States, and Assist our CEO with key administrative and coordination tasks during his visits to the UAE. This role combines the responsibilities of a Public Relations Officer (PRO) and Personal Assistant (PA) and supports essential business functions in both the U. S. and the UAE. Fluency in English is mandatory. Urdu, Punjabi, or Hindi is a plus (not mandatory) and helps with coordination across regions.���� Primary Responsibilities���� As Public Relations Officer (PRO) Contract Finalization and U. S. Client Meetings Represent our company in the United States approximately 2���4 times per month. Engage directly with our U. S.-based clients and C-level exentations on pre-finalized agreements. Sign contracts valued between $500,000 and $1 million on behalf of the company. These high-value contracts:Require wet signatures and personal presence. Are supported by embassy-certified Power of Attorney and bank guarantees. Document Review and Signing Authority Act as an authorized representative of the company to sign contracts in coordination with U. S. embassy requirements. You will handle only the final presentation and contract signing. Our Business Development and Legal teams will complete all documentation and coordination with clients in advance.���� As Personal Assistant (PA) to the CEOSupport During UAE Visits The CEO frequently travels to the UAE, overseeing operations of our industrial units in Sharjah and Ras Al Khaimah. During these trips, you will accompany him from arrival at the airport until departure. You will assist in:Documentation Paperwork Logistical arrangements Visits may range from:A few hours to2���3 days, often involving staysHotel Deira in Dubai. The role also involves:Occasional coordination with the team handling the industrial units, and Managing time and coordination at the UAE offices.���� Additional Details������ Travel & Logistics You will be based in the UAE. Travel to the U. S. will be scheduled based on client needs. All travel, accommodation, and meal expenses will be covered by the company. Each U. S. visit includes an additional bonus.���� Long-Term Collaboration Due to the importance of this role, we require a candidate who is committed to long-term collaboration. There is a three-month notice period for resignation to allow for a smooth transition if a replacement is needed.���� Compensation Package Two-year contract. Includes:Basic salary Housing allowance Additional bonuses for U. S. visits Annual leave Health insurance UAE and U. S. visa provisions Return ticket once a year���� Work-Life Balance Outside of scheduled U. S. visits or CEO visits to the UAE, there are no ar family and personal life.���� Ideal Candidate We are looking for someone who is:Straightforward Confident Open-minded Values transparency in communication Requirements & expectations:Fluency in English is essential. Knowing Urdu, Punjabi, or Hindi is a plus, not a requirement. This role demands:High integrity Independence Readiness to manage critical interactions with minimal supervision���� Application Instructions Please answer the following questions and send your responses directly via Whats App or email. Important: Before writing a cover letter, please ensure that you do not use Chat GPT or any other AI tool. We prefer genuine, real responses that reflect your personality and experiences. You do not need to send the answers in a document; simply send them as text. You may respond in English, Roman Urdu, or Urdu���whatever language you feel most comfortable with. Questions to Answer:Tell me a bit about yourself. How old are you? How long have you been living in the UAE, and what ki (if you are currently in the UAE)? Do you have family there? What are your priorities? Do you enjoy traveling, and how do you feel about long flights? Have you taken a long flight before? If yes, how long was it, from where to where did you travel, and which airline did you use? Why do you think you could be the best fit for this role?(Please don���t mention extensive experience here, as this role has a unique nature that may differ from typical positions.) What was your last job or your current job, package, and company? If you���re not currently employed, please tell us why you left your last position and what the reason was for your departure. Please send your answers directly via Whats App or email. Thank you!���� Contact Details Whats App: ���� +1 (641) 330-8497 ���� +92 305 7777775Email Address: ���� apply@itarena.com.pk���� Frequently Asked Questions (FAQs)1. What is the primary role and scope of this position? This role combines responsibilities as resent our company during U. S. client meetings. Present finalized IT Services agreements to C-level executives. Sign high-value contracts, typically between $500K and $1M, on behalf of the company. As a Personal Assistant, you will:Travel with our CEO during his UAE visits. Assist with documentation and coordination across our industrial units in Sharjah and Ras Al Khaimah.2. Why is physical presence required for U. S. contracts? For high-value contracts, U. S. firms require a detailed, hands-on process that digital signatures cannot fulfill. Our transactions typically require wet signatures from a company representative (like the PRO). These are paired with:Embassy documentation Bank guarantees Since these deals involve C-level meetings, physical presence ensures:Direct communication Confidence in the relationship Compliance with regulatory requirements3. Why don���t you have much of an online presence? We secure large-scale projects through a bidding process, and our online presence does not contribulead generation. We focus exclusively on U. S. firms with high-budget projects. We do not work with smaller clients. We do not promote through social media.4. Where are your offices located, and where will I be based? Our main office is in Lahore, Pakistan. Our UAE offshore setup handles payments. The UAE setup is registered but does not have a physical office, as it is solely for payment processing. You will be based in the UAE with either:A company-sponsored residence, or A housing allowance.5. What does the employment package look like? This is a two-year contract with the following annual benefits:First Year:Basic Salary: AED 13,200Housing Allowance: AED 7,000Bonus: AED 1,800 per U. S. visit Second Year:Basic Salary: AED 21,600Housing Allowance: AED 7,000Bonus: AED 1,800 per U. S. visit Additional Benefits:30 annual leave days ILOE / Health Insurance UAE & U. S. Visa Return ticket once per year No probation period Three-month notice period6. What are the travel requirements for this role? Travel to the U. S. about 2���4 times monthly. Engage with clients across various U. S. states. Each visit lasts around 3���4 days. Each trip includes 1���4 client meetings, each lasting 1���3 hours. You will:Present the finalized contracts to executives. Sign documents with authorization from a Power of Attorney, legally supported by the Pakistani and U. S. embassies.7. Why are trips from the UAE preferred over Pakistan for U. S. travel? Flights from the UAE to the U. S. are more economical, making frequent trips more feasible. Processing U. S. visas through our offshore UAE setup offers quicker turnaround times, improving operational efficiency.8. What is the contract process, and who supports the documentation? Our Business Development and Legal teams coordinate the entire documentation process with clients. They ensure everything is ready for your review before meetings. As the PRO, your responsibility is to:Deliver the presentation, and Finalize the contract with the client���s executive te are provided per U. S. visit? For each U. S. visit, you will receive:An extra AED 1,800 (approximately $500), and Full coverage of travel expenses, including:Accommodation Meals Flights Transportation10. How will the visa and work permit processes be handled? Once your position is confirmed:We will quickly initiate:Your UAE work permit Your U. S. multiple-entry visa All required legalities The visa process can be expedited:Within 3���4 days from Dammam, Saudi Arabia Sponsorship letters within 48 hours The complete process generally concludes within 14 days.11. Do I need to prepare the client documentation? No. Our Legal and Development teams prepare all documentation in advance. Your role is to:Present the finalized documents, and Sign them.12. Will the CEO be involved in all U. S. trips? No. The CEO may join you once a month or less. Most U. S. trips are handled independently by you.13. Who else will I coordinate with in this role? You will primarily coordinate with:Additional Secretary (Business Devet) Additional Secretary (Legal) They both report to:The Executive Secretary and The CEO14. What qualities are you looking for in the ideal candidate? We need someone who:Has a confident, straightforward approach Can work independently Values direct, no-frills communication We do not want polished or generic answers. We value honest, clear, and practical communication. If you���d like, I can now create a shorter Linked In version (for the main post) and suggest using this full version in the job description section���while still keeping every de